ACCOUNTS RECEIVABLE SPECIALIST NEEDED
This meaningful role is for a dynamic Accounts Receivable Specialist who will serve as a pivotal member of the Accounting Team. The Accounts Receivable Specialist is responsible for supporting Gotham Catering with the payment and accounting of all off-premise events.
Philosophy & Culture:
- Up-hold the company vision, mission, and culture
- Develop tools and practices that lead to advancement of the company culture, vision and mission among all staff
- Up-hold and maintain a positive, professional work environment for all staff and peers
Essential Functions and Responsibilities:
- Cooperates and works together with all co-workers; including using appropriate judgment
- Uses tactful, appropriate communications in sensitive and emotional situations
- Follows up as appropriate with owners, managers and staff regarding issues/problems, concerns and reported complaints
- Maintain a clean and organized workstation
- Maintain friendly, helpful and positive attitude at all times
- Adherence to company grooming and attire policies
- Adherence to company, state, and country compliance standards
- Attendance to company meetings and training seminars as required
- Expected to uphold standards of knowledge and competency
- Expected to abide by all standards as outlined in Handbook and policy documents
- Expected to understand and translate Gotham Catering And Events Mission/Vision/Values and Director of Finances’ systems and standards into observable and teachable behavior
- Communicate with clients regarding balance due
- Post client payments by recording cash, checks, and credit card transactions
- Prepare cash and check payments for bank; make copies of all check payments; totaling and recording the deposit amounts, filling out deposit slips and bundling the funds and slips; making deposits at the bank
- Update receivables by totaling unpaid invoices
- Verify validity of account discrepancies by obtaining and investigating information from sales and customer service departments
- Resolve valid or authorized deductions by entering adjusting entries
- Resolve invalid or unauthorized deductions by following pending deductions procedures
- Resolve collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department
- Summarize receivables
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- Maintain invoice accounts
- Coordinate monthly transfer to accounts receivable account
- Verify totals
- Prepare report
- Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
- Protect organization’s value by keeping information confidential
- Accomplish accounting and organization mission by completing related results as needed
Experience / Qualifications:
- The ability to speak, understand, read and write in English
- The ability to understand basic math
- The ability to comprehend and follow written and verbal direction
- The ability to analyze information found and provided
- The ability to perform essential job functions under pressure
- The ability to calculate, post, and manage accounting figures and financial records
- Maintain professionalism when working under stress
- Maintain a high degree of accuracy and attention to detail
- Proficiency in operating spreadsheets (Excel), accounting software, and MS Office
- Proficiency in customer service orientation and negotiation
- Capability to withstand exposure to high volume of business
- Flexible to work long hours and weekends as needed
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