ACCOUNTS RECEIVABLE SPECIALIST

ACCOUNTS RECEIVABLE SPECIALIST NEEDED

This meaningful role is for a dynamic Accounts Receivable Specialist who will serve as a pivotal member of the Accounting Team. The Accounts Receivable Specialist is responsible for supporting Gotham Catering with the payment and accounting of all off-premise events.

Philosophy & Culture:

• Up-hold the company vision, mission, and culture
• Develop tools and practices that lead to advancement of the company culture, vision and mission among all staff
• Up-hold and maintain a positive, professional work environment for all staff and peers

Essential Functions and Responsibilities:

• Cooperates and works together with all co-workers; including using appropriate judgment
• Uses tactful, appropriate communications in sensitive and emotional situations
• Follows up as appropriate with owners, managers and staff regarding issues/problems, concerns and reported complaints
• Maintain a clean and organized workstation
• Maintain friendly, helpful and positive attitude at all times
• Adherence to company grooming and attire policies
• Adherence to company, state, and country compliance standards
• Attendance to company meetings and training seminars as required
• Expected to uphold standards of knowledge and competency
• Expected to abide by all standards as outlined in Handbook and policy documents
• Expected to understand and translate Gotham Catering And Events Mission/Vision/Values and Director of Finances’ systems and standards into observable and teachable behavior
• Communicate with clients regarding balance due
• Post client payments by recording cash, checks, and credit card transactions
• Prepare cash and check payments for bank; make copies of all check payments; totaling and recording the deposit amounts, filling out deposit slips and bundling the funds and slips; making deposits at the bank
• Update receivables by totaling unpaid invoices
• Verify validity of account discrepancies by obtaining and investigating information from sales and customer service departments
• Resolve valid or authorized deductions by entering adjusting entries
• Resolve invalid or unauthorized deductions by following pending deductions procedures
• Resolve collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department
• Summarize receivables

• • Maintain invoice accounts
  • Coordinate monthly transfer to accounts receivable account
  • Verify totals
  • Prepare report
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Protect organization’s value by keeping information confidential
• Accomplish accounting and organization mission by completing related results as needed

Experience / Qualifications:

• The ability to speak, understand, read and write in English
• The ability to understand basic math
• The ability to comprehend and follow written and verbal direction
• The ability to analyze information found and provided
• The ability to perform essential job functions under pressure
• The ability to calculate, post, and manage accounting figures and financial records
• Maintain professionalism when working under stress
• Maintain a high degree of accuracy and attention to detail
• Proficiency in operating spreadsheets (Excel), accounting software, and MS Office
• Proficiency in customer service orientation and negotiation
• Capability to withstand exposure to high volume of business
• Flexible to work long hours and weekends as needed

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